Collections and Exhibitions Assistant

The Monterey Museum of Art (MMA) seeks an organized, detail-oriented, and enthusiastic Collections and Exhibitions Assistant to support the daily operations of the Collections and Exhibitions Department. This position provides key assistance with collections management, registration, and exhibition preparation—contributing directly to the care, documentation, and presentation of the Museum’s collection and exhibitions. This is an excellent opportunity for someone beginning their museum career who is eager to gain hands-on experience in both collections care and exhibition coordination. 

Key Responsibilities 

Collections Support

• Assist the Registrar with collections management tasks, including cataloging, data entry, and record maintenance in the museum’s database. 
• Help process new acquisitions, including numbering, labeling, and creating or updating object records.
• Support backlog documentation to ensure accuracy and accessibility of collection information. 
• Assist with the safe handling, packing, and storage of artworks.
• Help maintain order and cleanliness in collection storage and work areas.

Exhibitions Support 

• Assist with exhibition coordination, including checklists, condition reporting, and loan documentation. 
• Support installation and deinstallation of exhibitions under staff supervision. 
• Help with art handling, packing, and display preparation as needed. 
• Collaborate with staff, artists, and lenders in a professional and courteous manner. 
• Other Duties as assigned. 

 Qualifications 

• Bachelor’s degree in Art, Art History, Museum Studies, or a related field (or currently pursuing one).
• Some experience with museum collections, registration, or exhibition installation preferred. 
• Familiarity with museum databases (such as Embark or similar) is a plus.
• Strong attention to detail, organizational skills, and accuracy in data entry.
• Ability to handle artwork carefully and follow museum best practices. 
• Enthusiastic, dependable, and eager to learn about collections and exhibition work. 
• Comfortable working both independently and collaboratively as part of a team. 

Physical Requirements 

• Ability to lift up to 30 lbs .
• Ability to stand for extended periods during installation and inventory. • Manual dexterity and visual acuity for artwork handling and data entry.

How to Apply: Interested candidates should submit a resume and brief cover letter outlining their interest in the position to hr@montereyart.org. Please include the position title in the subject line of your email. Applications will be reviewed on a rolling basis until the position is filled.